credit card

Like invoices, bills can be imported using the Enterprise and Accountant editions of QuickBooks. Users who use QuickBooks Pro or Premier can get in touch with our data migration experts to import bills into QuickBooks from Excel. Click on Save Changes when you’re ready to import the payment items into QuickBooks. Launch QuickBooks desktop and log into the company file using an admin account. Launch QuickBooks and sign into the company file with an admin account. Follow the on-screen instructions to import the transaction data from the Excel file into QuickBooks Desktop.

  • The QBO format is for bank and credit card transactions only.
  • If you are importing Sub-Items, the Item Name would be formatted with the Parent separated from the Sub-Item by a colon.
  • He holds a Bachelor of Arts in communications and a Master of Arts in anthropology.
  • The dollar sign before the amounts needs to be removed as QuickBooks does not accept the dollar signs.
  • Select the Excel Sheet where the data you want to import is on.
  • Select the bank account you want to import into QuickBooks.

From the Import type dropdown, you need to select the data that you want to import. Make sure to back up the QuickBooks company file (Don’t overwrite any previous backup). Open the QuickBooks application and then your company file. An option to switch to multi-user mode appears when you go to the File menu. If it isn’t, then, you must switch to single-user mode.

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Download the ProperConvert app to convert to QBO or IIF format. Get our most popular QuickBooks Import tools together as a bundle and save 40%. Batch-create time sheets for your employees to fill out. Includes several customizable time sheet templates to suit many needs.


Unlimited mapping files for each transaction type. Map the data fields by matching the columns in your Excel file with the corresponding fields in QuickBooks. Credit memos keep track of the amount that you owe to your customer. This data is extremely essential to make sure that you refund any money owed to your customers. You can also apply credit memos to invoices in order to refund the money by offering the customer a discount. Log into the bank account from which you exported the Excel file.

Connect to your financial institution

SelectBrowse and choose the Excel file. Back up the QuickBooks company file without overwriting any previous backup. I appreciate your suggestion, but I prefer not to download unknown software to my computer. This is what QB is driving users to do, which is pretty remarkable.


Reconcile all the How To Import Transactions Into Quickbooks From Excel in a single go within QuickBooks. No need for manual reconciliation because you have pushed 100% of the bank data into QuickBooks. Now you are sure that all the back information is in QuickBooks. You can import data into QuickBooks through an Excel spreadsheet.

How to Import Bank Transactions into QuickBooks from Excel

From here, you will get a list of accounts to connect. The current balance in each account will be shown (it’s been redacted this on the screenshot for privacy). Select the accounts you want to use to import transactions into QuickBooks Online. If you have your personal accounts and your business accounts at the same financial institution, make sure to only connect your business accounts.

  • Make sure all transactions are selected and then click the green Next button in the bottom right corner of the screen to complete the import of your transactions.
  • You can see a drop-down box, which has your File Header from your sheet, to the right of each attribute.
  • Allows you to copy and paste the information directly into QuickBooks, demonstrating how to do so.
  • Go to your transactions, then enter the time you wish to display.
  • The QuickBooks column shows which customer fields are available in QuickBooks, whereas the Import Data column shows which row headers are available in your Excel file.
  • The chart of accounts lists all the accounts present in your company file.

So, the easiest way you can do it is by importing Excel, with bulk transactions into QuickBooks. Now that we’ve located our file, we need to work with QuickBooks to tell it how to use this file and where it needs to go. You don’t always have to assign an existing register, you can always “add new” and make a new account for your situation. Select the Advanced button to see other available options for the exported report then selectOK. Before importing any data, Back up the QuickBooks company file without overwriting any previous backups.

First, click the import button on the Home Screen. Then click “Select your file” from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

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